Data protection declaration for registration and participation in events of the
Dortmund Methods Workshops (summer and winter schools)

1 Name and contacts of organizers

Dr. Susanne Friese, susanne.friese@kwarc.nl

Prof. Dr. Liudvika Leisyte, liudvika.leisyte@tu-dortmund.de

Dr. Christine Preiser, methodenworkshops@protonmail.com

Dr. Matthias Rudloff, info@dr-matthias-rudlof.de

Dr. Peter Stegmaier, research-training@posteo.eu

 

2 Collection and storage of personal data and type and purpose of their use

When registering for an event at the Dortmund Methods Workshop, the following personal data is requested in our registration form when registering online:

  • e-mail

  • Telephone (not mandatory)

  • Billing address (street, city)

  • possibly Information about your company/department/institution (not for private registrations)

  • street and place

  • Description of your research project

  • possibly additional information about your online registration in the form of comments you have made in the corresponding dialog box

  • possibly payment information

Important: the Dortmund Methods Workshop never asks for account or credit card data during the online registration. We process the data mentioned for the following purposes:

 

  • Implementation, administration, and billing of the booked events of the Dortmund Methods Workshop centrally and by the respective course instructors

  • Anonymized statistics

 

 

The data you provide will be stored in our IT management system. The processing of personal information always takes place in the administration of an event. This includes sending confirmations and rejections and notices of fees, preparing lists of participants, proof of further training, and name tags.

Confirmations and rejections are usually sent by email, in exceptional cases, by post. To send e-mails, the lecturers use their e-mail accounts specified above in Chapter 1.

Event management also includes the preparation of anonymous statistical evaluations, such as determining the number of registrations for a course compared to other classes. In addition, the lecturers save status information on received/non-received payments for events to prepare payment reminders and warnings if necessary.

 

The legal basis for data processing is Article 6 Paragraph 1 Clause 1 Letter a), Letter b), Letter c) (insofar as data is used in particular for the documentation required for commercial and tax reasons), and Letter f) GDPR. Our legitimate interest in data collection follows the purposes listed above.

 

The provision of personal data is not required by law or contract. Still, it is necessary for the conclusion of the contract insofar as this is necessary to deal with the correspondence associated with participation and to carry out and process the event. Failure to provide this could result in registration and participation in the event not being possible.

 

3 Recipients of data and disclosure to third parties

Recipients of the personal data are the lecturers involved in the implementation, administration, or billing of the booked event. The website administrator, Dr. Susanne Friese, also has access to this information.

 

A transfer of your data to third parties for purposes other than those listed below does not occur. We only pass on your data to third parties if:

 

  • you have given your express consent by Article 6 Paragraph 1 Sentence 1 Letter a GDPR,

  • The transfer according to Article 6 paragraph 1 sentence one lit. f GDPR is necessary to assert, exercise, or defend legal claims, and there is no reason to assume that you have an overriding legitimate interest in not disclosing your data,

  • if there is a legal obligation for the transfer according to Art. 6 Para. 1 S. 1 lit

  • This is legally permissible and required to process contractual relationships with you by Article 6 (1) sentence one lit. b GDPR.

 

 

4 Cookies and Login Sessions

The online registration of the Dortmund Methods Workshop uses cookies. These are small files that your browser saves on your end device (laptop, tablet, smartphone, etc.) when you use the online registration for the Dortmund Methods Workshop. Information is stored in the cookie that arises with the specific end device used.

 

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or that a message always appears before a new cookie is created. If cookies are completely deactivated, the online registration of the Dortmund Methods Workshop cannot be used.

Your data entered via the online registration form will only be stored by the instructions under item 2 for further processing by the Dortmund Methods Workshop if you have agreed to the storage of your data until revoked and our terms and conditions in the online registration form and the last Step have pressed the button "Send binding registration."

 

 

5 Data subject rights

You have the right to:

  • Request information about your data processed by us by Art. 15 GDPR. In particular, you can request information about the processing purposes, the categories of personal data processed, their recipients or categories of recipients, the planned storage period, the existence of a right to correction, deletion, restriction of processing or objection, and the presence of a right of appeal;

  • By Art. 16 GDPR, to immediately request the correction of incorrect or incomplete personal data stored by us;

  • To request the deletion of your data stored by us under the conditions of Art. 17 DSGVO;

  • to demand the restriction of the processing of your data under the conditions of Art. 18 GDPR;

  • By Art. 20 GDPR, to receive the data that you have provided to us in a structured, standard, and machine-readable format or to request transmission to another person responsible;

  • Insofar as the data processing is based on your consent within the meaning of Art. 6 (1) (a) or 9 (2) (a) GDPR by Art. 7 (3) GDPR. To revoke this, for example, by e-mail to the respective lecturer and Dr. Susanne Friese, with the legal consequence provided for in Article 7 (3) GDPR;

  • Suppose your data is processed based on Article 6 (1) sentence one lit. e) or f) GDPR, you have the right to object to processing your data by Article 21 GDPR, provided there are reasons for this that arise from your particular situation. If you would like to use your right of revocation or objection, it is sufficient to send an e-mail to the respective lecturer and Dr. Suzanne Friese.

 

6 Deletion of Data

The Dortmund Methods Workshop and the lecturers store personal data that relate to an event of the Dortmund Methods Workshop for commercial, and tax reasons by Article 6 Paragraph 1 Letter c GDPR or as long as this is required for implementation and handling of the event is necessary, after which the data will be deleted.

 

7 Data Security

​Only Dr. Susanne Friese has access. We use appropriate technical and organizational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction, or unauthorized access by third parties. Our security measures are continuously adapted to technological developments. When registering, we use Wix Forms and are subject to the security measures and data protection regulations.

 

 

8 Updating and changing this data protection declaration

This data protection declaration is valid as of May 2021.

 

Due to the further development of online registration or changed legal requirements, it may become necessary to change this data protection declaration. You can call up and print out the current data protection declaration on the Dortmund Methods Workshop website: www.dormunder-methoden-werkstatt.de.